40 results.
Healthcare Mergers and Acquisitions have a Profound Impact on the need for IG
Author: White, Jim
Source: AHIMA blog post | Journal of AHIMA - website
Publication Date: April 20, 2017
One of the more significant healthcare trends we see today is the consolidation (mergers and acquisitions) of hospitals, physician groups, and insurance companies into larger integrated systems. The goal of this activity have been focused on: increased market share, increased financia....
Long Term Digital Preservation and IG: The Evolving When, Where, and How Strategy
Author: Palkie, Brooke
Source: AHIMA blog post | Journal of AHIMA - website
Publication Date: March 16, 2017
As I begin digging into the intricacies of long-term digital preservation (LTDP) of electronic healthcare data, I am realizing how little I knew. The ever-changing formats and standards for accessing personal health information (PHI) come to mind. Once obsolete, how will this information b....
Keep Out: Unsecured PHI Inside
Author: Journal of AHIMA Staff
Source: Journal of AHIMA
Publication Date: March 2017
Crumbling, decaying, and abandoned hospitals aren’t just physically dangerous examples of urban decrepitude—they also could be prime targets for medical identity thieves who know what they’re doing.
Take the case of Chicago, IL’s Edgewater Medical Center, a....
From the HIE Point of View: When is Data Too Old to Use? It Depends
Author: VanOver, Jennifer; Lusk, Katherine
Source: AHIMA blog post | Journal of AHIMA - website
Publication Date: November 16, 2016
When health information management involved keeping paper records in file rooms, a rule of thumb was that after two years with infrequent activity, medical records were often moved to off-site storage. This reduced the cost of maintaining medical records onsite long term. The records often....
Facility Closure: How to Get In, Get Out, and Get What Is Important
Author: Lail, Pamela J; Laird, Sarah S; McCall, Kris; Naretto, Joe; York, April
Source: Perspectives in Health Information Management
Publication Date: October 2016
Abstract
This article examines the current state of affairs of the health information management role in facility closure as well as the impact on revenue cycle operations. Health information management professionals are uniquely positioned to assist an organization in closure eff....
Evaluating the Information Governance Principles for Healthcare: Retention and Disposition
Author: Datskovsky, Galina; Hedges, Ron; Empel, Sofia; Washington, Lydia
Source: Journal of AHIMA
Publication Date: September 2015
Editor’s Note: This is the final installment in a series of four articles that discuss the eight Information Governance Principles for Healthcare™.
AHIMA’s Information Governance Principles for Healthcare™ (IGPHC) provide a framework for healthcare organizations to enhance....
Retention and Disposition Policies Could Soon Become Irrelevant
Author: Butler, Mary
Source: Journal of AHIMA - website
Publication Date: May 20, 2015
As the costs associated with data storage and storage infrastructure continue to shrink—thanks to innovations such as cloud computing—individuals who manage records for a living must accept a new reality: destroying information and setting retention schedules will soon b....
Risks and Results of Data Spoliation
Author: Hedges, Ron
Source: Journal of AHIMA
Publication Date: October 2014
The September e-HIM Best Practices article answered some basic questions about preservation of records in the context of civil litigation. This article will consider the question, “What if something goes wrong?”
Spoliation Defined
Health information management (H....
Digging Out from Data Hoarding: Using Governance to Manage Information Assets and Prevent Digital Data Avalanches
Author: Butler, Mary
Source: Journal of AHIMA
Publication Date: October 2014
If a brazen television show producer were looking to cash in on the popularity of shows about hoarders, observing a health information management (HIM) department could be a good place to start.
Stories about hoarding records abound. Some hospitals have reinforced their fl....
How and Why to Preserve Health Records During Litigation
Author: Hedges, Ron
Source: Journal of AHIMA
Publication Date: September 2014
The term preservation, when used in a legal context, refers to placing information identified as relevant to a civil or criminal US court case in a legal hold to ensure the data is not destroyed or tampered with.
Health information managers, or anyone who works with records....
Federal Changes Proposed for eDiscovery Litigation Rules: Several Modifications will Directly Impact HIM
Author: Hedges, Ron
Source: Journal of AHIMA
Publication Date: August 2014
Courts don’t remain civil on their own. It takes well-crafted procedural rules, enforced by knowledgeable attorneys and judges, to keep the American legal system humming along in an orderly fashion. Aiding with the civility of the law is the Federal Rules of Civil Procedure (Federal Rules....
Governance Apples and Oranges: Differences Exist Between Information Governance, Data Governance, and IT Governance
Author: Dimick, Chris
Source: Journal of AHIMA
Publication Date: November 2013
Though sometimes used interchangeably, data governance and information governance are two distinct terms with very different meanings. And information technology (IT) governance is something completely different as well. With AHIMA pushing its members and the healthcare industry to embrace information governance as a major tent pole of HIM work, it is important for HIM professionals to understand the difference and interrelation of these governance terms and just what an individual can do to help foster governance initiatives that aim to improve health records and patient care....
Retention and Destruction of Health Information
Author: AHIMA
Source: AHIMA practice brief
Publication Date: October 2013
Editor's note: This update supersedes the August 2011 practice brief "Retention and Destruction of Health Information."
Health information management professionals traditionally have performed retention and destruction functions using all media, including paper, images, optic....
Rules for Handling and Maintaining Metadata in the EHR
Author: AHIMA
Source: AHIMA practice brief | Journal of AHIMA
Publication Date: May 2013
Metadata is the foundation on which information management systems are built. It is required to support the various uses of data, to manage the information and record lifecycle, to verify data integrity, authenticity, and reliability, and to evaluate the relative importance of data and informat....
Managing Nontext Media in Healthcare Practices - Retired
Author: AHIMA
Source: AHIMA practice brief | Journal of AHIMA
Publication Date: November 2011
The most common type of media used in healthcare practices in the past several decades has been text. Text is comprised of printed words, letters, and numbers translated into information used for diagnosis and treatment.
Today's healthcare practices have adopted more sophisticated me....
Retention and Destruction of Health Information. Appendix D: AHIMA's Recommended Retention Standards (2011 update)
Author: AHIMA
Source: AHIMA practice brief attachment
Publication Date: August 2011
This practice brief has been updated. See the latest version here. This version is made available for historical purposes only.
Protecting Patient Information after a Facility Closure. Appendix A: Sample Notice When Records Will Be Transferred to Another Healthcare Provider (2011 update)
Author: AHIMA
Source: AHIMA practice brief attachment
Publication Date: August 2011
Protecting Patient Information after a Facility Closure. Appendix B: Sample Notice When Records Will Be Transferred to a Storage Facility (2011 update)
Author: AHIMA
Source: AHIMA practice brief attachment
Publication Date: August 2011
Protecting Patient Information after a Facility Closure (2011 update)
Author: AHIMA
Source: AHIMA practice brief
Publication Date: August 2011
Editor's note: This update supplants the November 2003, March 1999, and September 1996 practice briefs "Protecting Patient Information after a Facility Closure."
Today's healthcare environment fosters competitiveness and complex business relationships. These environment....
Retention and Destruction of Health Information (2011 update)
Author: AHIMA
Source: AHIMA practice brief
Publication Date: August 2011
This practice brief has been updated. See the latest version here. This version is made available for historical purposes only.
Retention and Destruction of Health Information. Appendix C: Accreditation Agency Retention Standards (2011 update)
Author: AHIMA
Source: AHIMA practice brief attachment
Publication Date: August 2011
This practice brief has been updated. See the latest version here. This version is made available for historical purposes only.
Migrating from Paper to EHRs in Physician Practices - Retired
Author: AHIMA
Source: AHIMA practice brief
Publication Date: November 2010
A successful transition from paper-based charts to electronic health records (EHRs) in the physician practice or clinic requires careful coordination of many moving parts. A myriad of challenging and complex decisions must be made, ranging from selection and implementation to training and maint....
Medical Record Retention and Media Formats for Medical Records
Author: Medicare Learning Network
Source: U.S. Centers for Medicare & Medicaid Services
Publication Date: August 10, 2010
Managing Electronic Information Beyond the Health Record
Author: Nunn, Sandra L.; O'Connor, Michele
Source: AHIMA Convention
Publication Date: October 05, 2009
Introduction
Health Information Management professionals have embraced the challenge of implementing and managing the Electronic Health Record. This presentation will demonstrate how to stretch the skills the HIM professional developed in building the Electronic Health Record (EHR) to mov....
Metadata You Need: Determining What Must Be Collected and Retained
Author: Trites, Patricia
Source: Journal of AHIMA
Publication Date: July 2008
Metadata are not inherently good or bad, they just are. Metadata have been defined as “data about data.”1 They can be further described as the “who, what, where, and when” of electronic documents.2 Their importance depends on who is viewing the information—promine....
Storage Media Profiles and Health Record Retention Practice Patterns in Acute Care Hospitals
Author: Rinehart-Thompson, Laurie A.
Source: Perspectives in Health Information Management
Publication Date: June 2008
Storage Solution: A Plan for Paper in the Transition to Electronic Document Management
Author: Grzybowski, Darice
Source: Journal of AHIMA
Publication Date: May 2008
For Mercy Health Partners, solving its paper records storage needs was a sound first step in achieving its long-range health IT plans.
Mercy Health Partners, part of the Catholic Healthcare Partners group, knew it couldn’t put the electronic cart before the paper horse.
....
Reframing Retention Management in a Multimedia Environment
Author: Nunn, Sandra L.
Source: Journal of AHIMA
Publication Date: April 2008
Within the last decade, the domain of record retention management has exploded in response to the development of electronic records and their storage demands, the mandates emanating from regulations like HIPAA, and the emergence of e-discovery as the requisite method for compelling record prod....
Litigation Response Planning and Policies for E-Discovery. AHIMA Model E-Discovery Policies: Retention, Storage, and Destruction of Paper and Electronic Health Information and Records
Author: AHIMA e-Discovery Task Force
Source: AHIMA web extra
Publication Date: February 02, 2008
AHIMA Model e-Discovery Policy
Subject/Title
Retention, Storage, and Destruction of
Paper and Electronic Health Information
and Records
Page _ of _
Developing a Legal Health Record Policy
Author: AHIMA EHR Practice Council
Source: AHIMA practice brief | Journal of AHIMA
Publication Date: October 2007
This practice brief has been retired. It is made available for historical purposes only.
Exploring Record Retention Practices Among the Nation's "Most Wired" Hospitals
Author: Rinehart-Thompson, Laurie A.
Source: AHIMA Convention
Publication Date: October 31, 2006
Introduction
The importance and challenges of health record retention are not new to the HIM professional; however, the practice of health record retention has shifted into high gear in today’s fast-paced healthcare environment. The healthcare industry has embraced electronic health....
Spoliation of Medical Evidence
Author: Tomes, Jonathan P.
Source: Journal of AHIMA
Publication Date: October 2005
To avoid the improper destruction or alteration of records, HIM departments must follow a retention schedule, train personnel, and ensure that corrections leave original entries intact.
Although the legal concept known as spoliation of evidence has been a part of the American legal syste....
Protecting Patient Information After a Facility Closure (2003 update)
Author: Rhodes, Harry B.; Brandt, Mary D.
Source: AHIMA practice brief
Publication Date: November 2003
This practice brief has been updated. See the latest version here. This version is made available for historical purposes only.
Retention of Health Information. Table 3: Federal Record Retention Requirements
Author:
Source: AHIMA practice brief attachment
Publication Date: June 2002
This practice brief has been updated. See the latest version here. This version is made available for historical purposes only.
Retention of Health Information (2002 update)
Author: Fletcher, Donna M.; Rhodes, Harry B.
Source: AHIMA practice brief
Publication Date: June 2002
This practice brief has been updated. See the latest version here. This version is made available for historical purposes only.
Retaining Healthcare Business Records
Author: Tomes, Jonathan P.
Source: AHIMA practice brief | Journal of AHIMA
Publication Date: March 2002
This practice brief has been retired. It is made available for historical purposes only.
Journal Q&A (10/00)
Author: AHIMA Professional Practice Team
Source: AHIMA Q and A
Publication Date: October 02, 2000
Q: What is the retention period for billing records, such as explanations of benefits, charge slips, invoices, etc.?
A: Most states have established a retention period for medical records, but many have not addressed other type of records like billing documents. The Medicare program m....
Retention of Health Information (1999 update)
Author: Fletcher, Donna M.
Source: AHIMA practice brief
Publication Date: June 1999
This practice brief has been updated. See the latest version here. This version is made available for historical purposes only.
State Laws or Regulations Pertaining to Retention of Health Information (1999)
Author:
Source: AHIMA practice brief attachment
Publication Date: June 1999
This practice brief has been updated. See the latest version here. This version is made available for historical purposes only.
Protecting Patient Information After a Facility Closure (1999)
Author: Brandt, Mary D.; Rhodes, Harry B.
Source: AHIMA practice brief | Journal of AHIMA
Publication Date: March 1999
This practice brief has been updated. See the latest version here. This version is made available for historical purposes only.